Carpet Tile Handover Pack for Facilities Teams
TL;DR
A useful carpet tile handover pack lets a facilities team answer three questions quickly: which tile was installed, where is it, and how is it maintained or replaced? Provide the exact product and colour codes, backing, layout direction, room map, current cleaning and installation guidance, spare-tile count and storage location. Add the installer and supplier contacts, approved substitutions, open defects and dated document revisions. Keep the pack with the building's floor records so a later repair starts with the same product identity.
Record what was installed and where
A pile of PDFs without room names or product codes is hard to use when one tile is damaged. A practical handover joins a floor plan to the accepted sample and the cartons retained for replacement. CRI 104 emphasises final inspection and protection in commercial installation; the long-term facilities record adds the information needed once the installer has left.
Give maintenance a usable tile record
If a chair damages a tile in meeting room 3B, the facilities team should find its code, colour, backing and laying direction from the zone map, see where matching spare cartons are stored, and read the current cleaning or replacement instruction. The record should also show whether that room received an approved substitute or a repair during installation.
| Product identity | Record UNIJOY series, exact style/code, colourway, module, construction and backing exactly as shown in the approved record. |
|---|---|
| Zone and approval record | Map building, floor, room/zone, layout direction, approved sample or mock-up reference, approval date and responsible parties. |
| Current documents | List specification, installation and maintenance instructions, reports, certificates and warranties by issuer, title, date, revision and stated product scope. |
| Installation and change record | Retain installer/contact details, completion date, approved substitutions, deviations, repair areas and open punch-list or interface items. |
| Retained material | Record carton/sample identity, quantity counted at handover, storage location, condition, custodian and any use or movement log. |
| Ownership and review | Assign the register owner, access location, review date and route for obtaining a current UNIJOY document or product response. |
Keep the pack current after changes
Store labelled spare tiles dry under the product's storage guidance and log when stock is used. Review the product files when a new batch or replacement product is proposed. Ask the supplier about current availability and compare any replacement in the room before making a visible repair.
Frequently asked questions
Which product details belong in a carpet tile handover?
Record the series, exact code, colourway, backing, tile format, laying direction and room location.
How many spare tiles should the facilities team receive?
Agree the spare quantity for the project, then count, label and store the cartons with the handover record.
Sources & further reading
- Carpet and Rug Institute — CRI 104 Commercial Carpet Installation Standard
- Carpet and Rug Institute — Finding the Right Carpet
Figures attributed to other manufacturers are their own published values, quoted for context. Different laboratories, sample build-ups and substrates are not directly comparable.