Hotel Public-Area Carpet Tile Brief: An RFQ-Ready Template

Chairman, UNIJOY · 15 years in carpet tile·10 September 2026·Updated 6 October 2026

TL;DR

Build the hotel public-area carpet tile brief from the guest route and a zone schedule. Give the lobby, corridor, lift hall, meeting area, lounge and back office their own area, product code, colour, module, backing, layout, border, sample and cleaning fields. Then issue the same quantity basis, delivery point, trade term, packaging and document scope to every supplier so the resulting quotations can be compared.

Contemporary hotel lobby with coordinated modular carpet zones — A public-area brief connects the arrival impression to corridor, meeting and service requirements.

Map the guest and service zones

Start with how guests, luggage and service teams move. The lobby carries the first view and tracked soil; the corridor repeats a long sightline; the lift hall concentrates turns and waiting; meeting and lounge areas add movable furniture, food and short cleaning windows. A coordinated palette can connect them without forcing every zone into the same product or layout.

Keep design intent and purchasing identity together. Mood boards explain atmosphere, while the quotation needs exact codes, colours, module sizes, backing, areas, layout, border cuts, samples and documents. The approved sample should travel with that record through ordering and installation.

Original hotel zone map: connect guest and service routes to separate schedule rows.

Hotel zone	Movement and operations	Visual and layout brief	Sample decision	RFQ and handover
Lobby	Arrivals, luggage, queues and tracked soil	First-view palette; entrance matting, reception and lounge boundaries	Review from entrance in day and evening light	Area, code, colour, module, backing, layout, border and cleaning scope
Guest corridor	Linear traffic, suitcases and housekeeping carts	Direction, start line, door cuts, intersections and turns	Lay enough modules to see repeat and seams	Measured widths, net area, arrows, edge details and replacement map
Lift hall	Waiting, turning luggage and concentrated routes	Pause zone connected to corridor; lift thresholds and corners	View from lift doors and approach	Dimensions, junction section, layout and sample reference
Meeting area	Chair movement, catering and changeovers	Brand palette; operable walls, floor boxes and entrances	Test under event lighting with furniture	Room schedule, code, layout, care request and turnaround window
Lounge	Informal seating, food and changing furniture	Texture and seating islands linked to lobby	Review beside upholstery, timber and metal	Area, palette, sample set, boundary and cleaning scope
Back office	Desk chairs, staff and service access	Efficient coordination; service doors, storage and floor boxes	Review under work light	Separate quantity, code, layout and spare stock

Hotel corridor doorway showing carpet tile to hard-floor transition — Guestroom doors and hard-floor junctions belong in the same drawing as the corridor layout.

Turn design intent into exact codes

The shortlist uses current UNIJOY catalogue fields. It gives square, large-plank and narrow-plank formats to mock up; it does not assign hotel performance that the current product record does not state.

Current UNIJOY code	Published fibre	Construction	Module	Backing	Mock-up question
Ancient 55905	PNMIX®	Multi-level loop	500 × 500 mm	TGDURA Bac™	How does a square field, border or lift-hall block read?
Surge 21902	PNMIX®	Tufted textured loop	250 × 1000 mm	TGFLEX® Bac	How does a narrow direction work along the corridor?
Rhythm Flow 51902	PNMIX®	Multi-level loop	500 × 1000 mm	TGLITE™ Bac	Can a large plank connect lounge and circulation?
Perching Wood 3153	Nylon	Multi-level loop	333.3 × 1000 mm	TGDURA Bac™	How does a narrow plank handle turns and doors?

Ancient 55905 · Surge 21902 · Rhythm Flow 51902 · Perching Wood 3153

Approve colour, scale and rolling routes

Replace general mood-board swatches with full samples and test the exact zone conditions:

Pin each design reference to a named zone and exact code and colour.
Roll a representative suitcase or cart across the proposed direction and transitions.
View lobby and lift-hall samples from the guest approach in day and evening light.
Build a corridor mock-up long enough to show repeat, border, door cuts, intersections and a simulated replacement.
Keep signed sample, layout revision and quotation scope under one approval reference.

Hotel designer and buyer comparing full carpet tile samples beside a corridor — Keep mood, exact sample, product code and geometry together before seeking comparable prices.

Compare square and plank layouts

Square module

Regular grid or quarter-turn rhythm
Distinct field or border
Blocks and framed seating islands
Record grid, arrow and border position

Plank module

Direction or stagger
Continue or pivot corridor direction
Linear movement and elongated zones
Record direction, offset and cut position

Square and plank modules create different geometry; approve exact code, permitted layout and boundary together.

Layout question	Square module	Plank module	Briefing action
Long corridor	Regular grid or quarter-turn rhythm	Direction or stagger	Mock up an allowed installation for the exact code
Lift-hall turn	Distinct field or border	Continue or pivot corridor direction	Draw corner and lift threshold at scale
Lobby boundary	Blocks and framed seating islands	Linear movement and elongated zones	Tie every change to code, colour and start line
Replacement	Record grid, arrow and border position	Record direction, offset and cut position	Label spare stock by zone and orientation
Quantity	Count from approved geometry	Count from approved geometry	Use measured plan, package data and agreed spares

Hotel lift lobby review with luggage route, housekeeping cart and sample plan — Review guest, luggage and housekeeping routes at lift halls and turns before approval.

Issue one RFQ-ready hotel brief

A quotation-ready hotel brief contains the same commercial and technical fields for every bidder:

Project, delivery location, zone schedule and measured area basis.
Exact product name, code, colour, fibre field, module, backing and permitted installation pattern.
Layout, arrows, borders, transitions, doors, lift thresholds, floor boxes and fixed furniture.
Full-size samples, mock-up extent, colour approval method and signed reference.
Packaging, spare quantity, delivery sequence, unloading constraints and storage plan.
Current documents, care information, quotation validity, trade term and destination.

1Design concept

2Zone schedule

3Product codes

4Colour samples

5Layout mock-up

6Comparable quotation

Hotel brief flow: convert the concept into one comparable quotation scope.

Send a comparable enquiry

Browse products · Open the RFQ template · Compare suppliers · Plan colour approval · Compare layouts · Open downloads · Discuss the hotel brief

Frequently asked questions

What should a hotel carpet tile brief include?

Include zone, area, exact code and colour, module, backing, layout, borders, transitions, sample, mock-up, packaging, spares, delivery point, trade term and documents.

Should lobby and corridor use the same tile?

They can share a palette, but soil, luggage, sightlines, cleaning and boundaries differ. Schedule and approve each zone.

How should quotations be compared?

Use the same product scope, quantity basis, colour, backing, layout, sample, packaging, spares, destination, trade term and documents.

Are squares or planks better for hotel corridors?

Neither is automatically better. Mock up permitted layouts and compare direction, doors, turns, borders, replacement and quantity.

How can replacement patches be planned?

Keep labelled spares from the approved order, record zone and orientation, and retain sample and layout. Do not assume a later batch will match.